Contracts: Text Format

Sample Contracts: Contract 1
Sample Contracts: Text Format

Contract Between a Transcriptionist & Physcian (or other Client)

With your word-processing program or a text editor open, use your mouse to select all the words below in one group. Then, copy the words by keying <CTRL>+<C> while the words are still selected. This copies the selected text to your computer's "clipboard." Go to a new page in your word-processing program or text editor and key <CTRL><V>. This "pastes" the words onto the page from your computer's "clipboard." Some of the spacing for the curly brackets {} may need adjusting after pasting.


Transcriptionist-Physcian (or other Client) Contract

[Name of Transcriptionist's Company]
[Transcriptionist's Address]
[Transcriptionist's Phone Number]

This completed document forms a contractual agreement between: ___________________________, referred herein as the Transcriptionist, doing business at ___________________, and ____________________ herein referred to as the Client, doing business at _________________________.

The parties named herein desire a contractual business arrangement regarding the transcription of medical dictation and hereby agree:

1) Supplies provided to the Transcriptionist by the Client that are a necessary requirement for the completion of work must be ordered by the Transcriptionist from the Client in a timely fashion such that the Transcriptionist will not be without said necessities. If not supplied by the Client, the Transcriptionist is responsible for any supplies and equipment necessary to perform the contracted work.

2) The Transcriptionist agrees that patient and client confidentiality are of utmost importance. No work performed by the Transcriptionist for the Client will be disposed of without first shredding said documents. The Transcriptionist will set-up files and directories on computer(s) in such a way as to prevent unauthorized viewing, deleting, or copying. Said computer(s) will also be configured to prevent unauthorized use and will also employ security devices to prevent theft of said computer(s). No work shall be sent from the computer without it first being encrypted using a minimum of 128 bit encryption. No patient or client names will be stored by the Transcriptionist in any form of database for use after termination of this contract. Regular back-ups of Client work will be made in order not to forever lose the transcribed work.

3) Payment to the Transcriptionist by the Client will be for completed work only. Payment will be made on a per-line basis at a rate of 0.__ per line with said line being 65 characters per line. Rush order payments will be the per-line rate plus 15% of the per-line rate.

4) Invoices for payment for completed work will be submitted to the Client on the 14th (fourteenth) and 28th (twenty-eighth) day of each month with the Client providing payment within 5 (five) days of submission of said invoice.

5) Upon dissolution of this agreement, for whatever reason, machines, supplies, or equipment loaned to the Transcriptionist by the Client will be returned to the Client or the replacement cost of said machines, supplies, or equipment will be deducted from outstanding monies owed by the Client to the Transcriptionist. Should outstanding monies be insufficient to replace said unreturned machines, equipment, or supplies, the Client may still seek satisfaction by legal means.

6) The Client's name, logo, trade-mark or trade-marks, letterhead, and any other intellectual property of the Client shall remain exclusively as the Client's. The Transcriptionist may only make use of these properties when performing work for the Client.

7) The Client and Transcriptionist must give written notice of at least 14 (fourteen) days of their desire to dissolve this contract. All outstanding work, finished work, loaned equipment, machines, or supplies, will be returned by the Transcriptionist on the last day or prior to the last day of notice. Within the life of the notice period, the Transcriptionist will perform in accordance with this contract. Any substandard performance or inability to complete the Client's work by the Transcriptionist in a timely fashion may result in the Client waving the notice period. Any costs associated with premature dissolution of this contract in this regard, such as hiring another transcriptionist on short notice or at a higher rate, may be deducted from the Transcriptionist's final payment.

8) Breach of any part of this contract by either party could result in the termination of this contract by the offended party. All normal clauses pertaining to dissolution of this agreement would then come into effect.

The Client, ______________________________, agrees to honor and completely understands this contract, as confirmed with the Client's signature below.


____________________________________ }

Client or Authorized Person }

} Signed this ______ day of ______ in the year ______.



____________________________________ }

Transcriptionist or Authorized Person }


Errors & Omissions Excepted


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May be copied for personal and small-business use only with copyright intact.
Please use at your own risk or contact a lawyer for professional advice.


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